Lead Central HR Administrator

Come see what’s cookin’ at HelloFresh!

At HelloFresh, we want to revolutionize the way we eat by making it more convenient and exciting to cook meals from scratch. We have offices all over the world and we deliver delicious meals to millions of people.  

We are the industry leader in meal-kit subscription services and we’re growing all the time. We have distinct meal-kit services that cater to everyone with the most menu variety in the market, which allows us to reach an incredibly wide population of people.

The HelloFresh team is diverse, high-performing, and international, and our work environment is an inspiring space where you can thrive as a result.

 

Job Description:

The Central Admin team is the newest function of the rapidly growing HelloFresh Field HR Team. This exciting function is designed to help streamline and improve all Administrative related tasks in order to  have better data, smoother processes, more efficient payroll and much more. The Central Admin function is the backbone of the Field HR Team and  will stretch across all locations. It will grow as we expand HelloFresh, Green Chef, Every Plate, and Factor access the US and provide internal job growth along the way. 

As we continue to scale this new function, we’re hiring a Central Admin Lead to support the team in our Distribution center in Newark, NJ.  In this role, you will serve as the main point of contact for the Newark Central Admin team and manage a diverse onsite team of 6 Admins. You will provide support to team members and serve as backup for all tasks when required. Your goal is to create and maintain an environment where our Admins can do their best work -- in an effective, professional, and safe environment. You will operate independently and ensure the smooth day-to-day execution of Admin processes, helping to improve and standardize procedures along the way.  This position will report to the HR Manager of the Central Admin team.  

Data drivenness is one of the key foundations of our Hellofresh DNA and critical operational decisions such as labor planning and staffing are heavily reliant on Central Admin processes and data integrity. A successful candidate will be an individual that can exercise independent judgment, have key attention to detail, have problem solving skills, a sense of urgency,  and possess excellent communication skills. 

You will ...

• Partner with the Central Admin HR Manager and Associate Director to standardize core Central Admin processes 
• Be a role model leader and a champion of change, building organizational trust and promoting a positive workplace culture, partnering and communicating regularly with DC leadership and cross-functional teams
• Ensure all Central Admin daily processes are executed in accordance with respective deadlines such as payroll deadlines and status change deadlines
• Act as backup for each owner admin function of New Hire, Roster Admin, Payroll/Timekeeping, and Pool Generalist as needed
• Perform Data Entry in various HR systems
• Liaise between onsite Admin team and the HR Manager and DC leadership
• Complete tasks and oversight with minimal supervision from the Central Admin HR Manager, but also know when to ask for additional support if needed
• Perform other duties as assigned

You are...

• A Leader who can  foster team cooperation for a  group of employees
• Results Driven
• Excellent at Time Management: maintaining momentum and keeping associates on task to meet goals and deadlines
• Excellent Communicator: expresses ideas and thoughts clearly and with tact and diplomacy (verbal/written)
• Good Judgement: Is able to make informed decisions and escalate when necessary
• Strong organizational skills and a goal-oriented approach to work
• An ability to work independently while also contributing to a high-performing team
• Ability to creatively and efficiently execute against several competing tasks and projects
• Focused on effective teamwork with the capability to thrive in an autonomous environment

At a minimum, you have...

• Exceptional communication, interpersonal, and problem solving skills;
• 2+ years of work experience in a related administrative assistant/clerk position
• Proficiency with Google Apps (ie., Gmail, Docs, Sheets), and Microsoft Suite
• GED/HS diploma required
• Highest levels of integrity and ethics with great follow-through on tasks
• Ability to work nights, weekends, and holidays

Supervisory Responsibility

This position provides guidance to associates by coordinating work and resolving problems.  The Central Admin Lead’s performance is evaluated by their leadership of the central Admins, productivity of their designated team, Quality of tasks completed each shift, and ability to effectively lead employee performance on the team.

You’ll get…

• Competitive Salary &  401K company match that vests immediately upon participation
• Generous parental leave of 16 weeks & PTO policy
• $0 monthly premium and other flexible health plans effective first day of employment
• 75% discount on your subscription to HelloFresh (as well as other product initiatives)
• Snacks, coffee & catered meals   
• Company sponsored outings & Employee Resource Groups
• Collaborative, dynamic work environment within a fast-paced, mission-driven company